Position Slot

Create position slots to plan the number of employees recruited to a position, and the salary range for each of them.

Main information about the position slots registered in the system is stored in the Position Slot (hrm_position_slot) table of the agent interface.

Access to the position slot

---

Operation	Role required
Read	hrm_manager, hrm_finance_controller hrm_agent and admin except the fields for specifying the salary and its type hrm_budget_owner if the position slot is related to their company organizational unit heads, the direct and indirect managers of organizational unit heads, and the heads of higher organizational units with access to the agent interface can view only the records that belong to their organizational units
Create	organizational unit heads, hrm_manager except the Hiring horizon, Job post, and Employment contract fields admin can fill in only the Hiring horizon, Job post, and Employment contract fields
Update	hrm_manager, organizational unit heads, the direct and indirect managers of organizational unit heads, and the heads of higher organizational units with access to the agent interface if the position slot is in the New, Approved, or Available state; the Hiring horizon, Job post, and Employment contract fields are available for editing only if the position slot is in the Agreed or Available state only hrm_admin can edit the Employment contract field of the position slot is in the New state
Delete	hrm_admin

Create a position slot

---

To create a position slot, follow one of the paths below:

Path	Steps
Via the Position Slots list	In the agent interface, navigate to Human Resource Management (HRM) → Recruitment Planning → Position Slots. Click New in the upper-left corner of the page and fill in the required fields. Click Save or Save and exitto apply the changes.
Via the Position form	In the agent interface, navigate to Human Resource Management (HRM) → Registers → Positions. Click New in the upper-left corner of the Position Slots related list and fill in the required fields. Click Save or Save and exitto apply the changes.

Position Slot form fields

Field	Mandatory	Description
Position	Y	Specify the position to which the slot is related.
Hiring horizon	N	Specify the planning horizon for hiring an employee to fill this position slot. The field becomes available for editing as soon as the budget owner approves the position slot. The field is cleared if the specified employment contract enters the Archived status.
Job post	N	Specify the job post for the position to which the slot is related. The field is available for editing after the approval of the position slot by the budget owner. The field is cleared if the specified employment contract enters the Archived status.
Employment contract	N	Specify the employment contract concluded with the new hire who has filled in the position slot. The field becomes available for editing as soon as the budget owner approves the position slot. The field is cleared if the specified employment contract enters the Archived status.
Start date	N	Specify the recruitment start date.
End date	N	Specify the recruitment end date.
Select salary type	Y	Select a salary type. Available options: Net Gross
Minimum net salary	N	Specify the minimum net salary. The field is available for editing if the Net option is selected in the Select salary type field. The value is calculated automatically if the Minimum gross salary is specified.
Maximum net salary	N	Specify the maximum net salary. The field is available for editing if the Net option is selected in the Select salary type field. The value is calculated automatically if the Maximum gross salary is specified.
Minimum gross salary	N	Specify the minimum gross salary. The field is available for editing if the Gross option is selected in the Select salary type field. The value is calculated automatically if the Minimum net salary is specified.
Maximum gross salary	N	Specify the maximum gross salary. The field is available for editing if the Gross option is selected in the Select salary type field. The value is calculated automatically if the Maximum net salary is specified.

Related lists

Approvals – the list of approval requests that displays their states and the approvers' names.

Position slot control

---

You can control a position slot with the buttons on its form. To do so, navigate to Human Resource Management → Recruitment Planning → Position Slots and open the required record form.

UI action	Description	Role required
Send for approval	Click to send a New position slot for approval. The employees who are budget owners (hrm_budget_owner) in the company where the position slot is available will receive corresponding approval requests.	the head of the organizational unit that includes the related position hrm_agent
Approve	Click to approve the position slot.	hrm_budget_owner
Reject	Click to reject the position slot.	hrm_budget_owner
Edit	Click to edit the form fields. The position slot transitions from the Rejected to the New state. Another approval is required after saving an edited position slot.	caller hrm_admin
Archive	Click to archive the position slot.	the head of the organizational unit that includes the related position hrm_agent hrm_budget_owner
Delete	Click to delete the position slot. The button is located in the burger menu in the upper-left corner of the form.	hrm_admin

Create a copy

---

You can create a position slot copy. To do so, in the burger menu , click Make a copy.

The system will then forward you to the newly created copy with the following differences from the original:

• the state of the copy is New,
• the fields Hiring horizon, Job post, and Employment contract are empty,
• the fields Hiring horizon and Job post are read-only.

Position slot state model

---

The Position Slot state model is illustrated by the diagram below.

State description

State	Description
New	A position slot takes this state at the first saving. Available transitions: Pending approval
Pending approval	A position slot enters this state after clicking Send for approval on its form. Available transitions: Approved Rejected
Approved	The state is set in the following cases: the user clicked Approve on the current position slot, the employment contract specified in the current position slot entered the Archived state, the related onboarding request completed with the Not solved result was closed. Available Reserved Occupied Archived
Rejected	A position slot enters this state after clicking Reject on its form. Rejected position slots should either be canceled or edited. Available transitions: New Available
Available	A position slot enters this state after specifying the recruitment horizon. A position slot also returns to this state from the Reserved state if an already completed related Onboarding request is closed with a Not solved result. A position slot enters this state if an already completed related Dismissal request is closed with the Solved result. Available transitions: Reserved Recruiting Archived
Recruiting	A position slot enters this state after a related vacancy is taken to work. A position slot returns to this state from the Reserved state if an already completed related Onboarding request is closed with a Not solved result. Available transitions: Reserved Occupied Archived
Reserved	A position slot enters this state when the following requests are created: Onboarding Request, Subordinate's Employment Contract Amendment Request. Available transitions: Approved Available Recruiting Occupied
Occupied	A position slot enters this state after a related recruitment request is closed. Available transitions: Archived
Archived	A position slot enters this final state after clicking Archive on its form.