Responses to HR Form Questions

Main information about the responses to HR form questions registered in the system is stored in the Form Response (hrm_form_response) table. Use records of this table to view the responses to the questions of a specific form or launch.

tip

Roles required:

• Read – hrm_supervisor, hrm_form_launch_manager, hrm_agent, hrm_admin; respondents with access to agent interface can view their records; organizational unit managers can view records of their subordinates on the portal.
• Create – respondents, hrm_admin.
• Edit – respondents; hrm_form_launch_manager can edit the Obtained score field in their launches.
• Delete – hrm_admin.

View responses

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To view responses to HR form questions, in the agent interface, navigate to Human Resource Management → Forms and Surveys → Form Instance Responses.

You can group responses by the questions or form instances to which they belong.

HR Form Question Response fields

Field	Mandatory	Description
Question	Y	The field is completed automatically with a link to the question record.
Form instance	Y	The field is completed automatically with a link to the respondent's form instance.
Response options	N	The field is completed automatically with the response options selected by the respondent.
Response text	N	The field is completed automatically with the respondent's response text.
Answer key	N	Click to see the correct answer to the question. Click to hide the answer.
Question.Maximum score per question	N	The maximum number of points a respondent can get by answering the question correctly. The field is completed automatically and displayed on the responses to HR forms that belong to the Test category.
Obtained score	N	The field is completed automatically with the sum of scores for the respondent's correct answers.
Comment	N	The field is completed automatically with the checker's comment. The field is displayed on the responses to HR forms that belong to the Test category.

Edit obtained score

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Users with the hrm_form_launch_manager role can edit the Obtained score field in their launches. To do so:

1. In the agent interface, navigate to Human Resource Management → Forms and Surveys → Form Instance Responses.
2. Open the required record and edit the Obtained score field value.
3. Click Save or Save and exit to apply the changes.