Time Entries
For the SDLC time planning module to work on your instance, the Work and Time Management application must be installed on it as well. Otherwise, the following functionality is inaccessible and the corresponding UI elements are hidden:
- The Time spent widget is hidden on the task forms.
- The Submit the time spent option is not available on the task forms and the corresponding button is hidden.
- The Time entries section is hidden in the task preview window on the project board.
Planning the time to spend on the task
Plan the time to spend on the task according to the expected task completxity when you create the task and specify the value in the Planned time to spend field available on the Additional tab of all tasks forms except for the subtasks. The specified value is displayed in the Time spent widget on the task form after saving the record.
Submitting the time spent on the task
Submit the time spent when you work on the tasks of all types. The time spent widget has integration with Work and Time Management application: it automatically creates or refreshes records in the Timecard (wtm_timecard) table.
Role required:
- If the Project field is filled in on the task form: pda_admin, members/team leaders of the project with pda_user role.
- If the Project field is not filled in on the task form: pda_admin, pda_user.
To submit the time spent, complete the following steps:
- Open the required task form from the list interface or proceed to the project board and open the preview of the requried card.
- Click Submit time spent and fill in the fields of the Submit the time spent modal window.
- Click Submit.
Submit the time spent modal window fields
| Field | Mandatory | Description |
|---|---|---|
| Date | Y | Specify the date for the time entry. The field is filled in automatically with the current date but you can change this value. |
| Time spent | Y | Specify the time spent on the task. If the spent time exceeds the planned time to spend, a corresponding warning is displayed. |
| Comment | N | Describe the work done or add other useful information. |
After submitting a time entry, the overall amount of time spent is displayed on the task form in the Time spent widget:
This value includes the time spent on the subtasks and child tasks that are one level below in the hierarchy.
Example: 100 hours are planned to be spent on a user story. The user story has two subtasks, 50 hours are spent on each of them. If you try to submit more time spent on the user story or its subtasks, you will see a warning about exceeding the planned time to spend.
If the planned time to spend is exceeded, a corresponding warning message is displayed in the Time spent widget. This message shows how much the planned time to spend is exceeded:
When the value of the Parent task field changes, the time spent on the child task is substracted from the time spent on the previous parent task and is added to the time spent on the new parent task.