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Version: 1.2.4

Nomenclature

ITAM Nomenclature is a dictionary that contains information about the asset logic (Spare parts kit, Consignment), the relation of an asset with a Configuration item (CI), and information about the supplier of the assets. The asset registration task establishes a one-to-one relationship between an asset record and a nomenclature record. The nomenclature has the same category structure as the configuration item.

note

See, for example, a laptop nomenclature:

  • Model – ThinkPad X1
  • Manufacturer – Lenovo
  • Category – Office equipment
  • Subcategory – Laptop

Assets inherit the values and logic of the Spare parts kit and Consignment attributes from the nomenclature the assets are related to.

You can link a nomenclature with a CMDB. To do so, select the CI automatic registration checkbox on the nomenclature form.

Create a new record


tip

Role required: itam_agent.

To create a new nomenclature record, complete the following steps:

  1. Navigate to ITAM → Nomenclature.
  2. Click New in the upper left corner of the page.
  3. Fill in the fields.
  4. Click Save.

A nomenclature form also contains information about the useful life of the assets covered by the nomenclature. This allows you to timely plan expenses for future asset purchases, as well as activities dependent on the end of the asset useful life.

Nomenclature form fields

FieldMandatoryDescription
CategoryYSelect a nomenclature category.
SubcategoryYSelect a nomenclature subcategory. You can select only among child categories of the given category.
ModelYSpecify the model name.
ManufacturerYSelect a manufacturing company from the list, that is a company classified as a Manufacturer.
StateNSelect the nomenclature state. Available options:
  • Active
  • Inactive
  • Purchase unavailable
After the Inactive value is selected, you cannot register new assets of this nomenclature. The related assets that are available, in use, or are in the active tasks remain active until they enter their final state.
Mandatory approvalNSelect this checkbox to ensure that all demand items of this nomenclature go through the approval process.
Spare parts kitNSelect the checkbox if this nomenclature is intended for spare parts kit assets. Selecting the checkbox clears and hides the Permanent location field from the form.
ConsignmentNSelect the checkbox if this nomenclature is intended for consignment assets. Selecting the checkbox clears and hides the Permanent location field from the form.
CIs cannot be created for a nomenclature where the Consignment checkbox is selected.
Permanent locationN

A permanent location asset is an asset that is not supposed to be relocated often during its usage (a printer, for example). For such assets, a permanent location is specified with an accuracy down to an office or premise. Select this checkbox if the nomenclature is intended for permanent location assets. You can also select or clear the Permanent location checkbox on a corresponding asset form.

Selecting the checkbox on the nomenclature form makes only the newly created assets inherit this attribute.

Clearing the checkbox on the nomenclature form does not affect already existing assets.

The checkbox remains visible and active as long as the Consignment and Spare parts kit checkboxes are cleared. When either of these checkboxes is selected, the Permanent location checkbox gets cleared and hidden.
Minimum balanceYThe field becomes visible and mandatory when the Consignment checkbox is selected on the nomenclature form.
CI automatic registrationNSelect the checkbox to have the system automatically register configuration items for assets of this nomenclature.
  • Selecting the checkbox makes the system create CIs only for assets linked to the nomenclature later on.
  • Selecting the checkbox does not create CIs for assets already linked to the nomenclature.
  • Clearing the checkbox does not affect already existing CIs, however, further CIs are no longer created.
CI modelYSelect the required CI model using the record picker. The field turns visible and mandatory when the CI automatic registration checkbox is selected on the nomenclature form.
Useful life in monthsNSpecify the useful life of assets under this nomenclature.
ResponsibleNSelect a user to hold responsibility for this nomenclature.