Nomenclature

ITAM Nomenclature in ITAM is a systematic list of items (models) that must be accounted for in an organization. Nomenclature in ITAM is related to the manufacturing company, also it has a number of characteristics provided "out-of-the-box" which can be supplemented in accordance with the company's accounting objectives.

The structure of the nomenclature categories is based on the CMDB class directory. A simple state model is created to manage the nomenclature.

Asset registration in the system is based on the nomenclature model.

note

See, for example, a laptop nomenclature:

• Model – ThinkPad X1
• Manufacturer – Lenovo
• Category – Office equipment
• Subcategory – Laptop

Assets inherit the values and logic of the Spare parts kit and Consignment attributes from the nomenclature the assets are related to.

You can link a nomenclature with a configuration item model in CMDB. To do so, select the Create CI checkbox on the nomenclature form.

Create a new record

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tip

Role required: itam_agent.

To create a new nomenclature record, complete the following steps:

1. Navigate to ITAM → Purchase → Nomenclature.
2. Click New in the upper left corner of the page.
3. Fill in the fields.
4. Click Save.

A nomenclature form also contains information about the useful life of the assets covered by the nomenclature. This allows you to timely plan expenses for future asset purchases, as well as activities dependent on the end of the asset useful life.

Nomenclature form fields

Field	Mandatory	Description
Category	Y	Select a nomenclature category.
Subcategory	Y	Select a nomenclature subcategory. You can select only among child categories of the given category.
Model	Y	Specify the model name.
Manufacturer	Y	Select a manufacturing company from the list, that is a company classified as a Manufacturer.
State	N	Select the nomenclature state. Available options: Active Inactive Purchase unavailable After the Inactive value is selected, you cannot register new assets of this nomenclature. The related assets that are available, in use, or are in the active tasks remain active until they enter their final state.
Demand item approval	N	Select this checkbox to ensure that all demand items of this nomenclature go through the approval process.
Spare parts kit	N	Select the checkbox if this nomenclature is created for spare parts kit assets, for example, consumables. Selecting the checkbox clears and hides the Permanent location field from the form. CIs cannot be created for a nomenclature with the Spare parts kit checkbox selected.
Consignment	N	Select the checkbox if this nomenclature is intended for consignment assets. Selecting the checkbox clears and hides the Permanent location field from the form. CIs cannot be created for a nomenclature with the Consignment checkbox selected.
Permanent location	N	A permanent location asset is an asset that is not supposed to be relocated often during its usage (a printer, for example). For such assets, a permanent location is specified with an accuracy down to an office or premise. Select this checkbox if the nomenclature is intended for permanent location assets. You can also select or clear the Permanent location checkbox on a corresponding asset form. Selecting the checkbox on the nomenclature form makes only the newly created assets inherit this attribute. Clearing the checkbox on the nomenclature form does not affect already existing assets. The checkbox remains visible and active as long as the Consignment and Spare parts kit checkboxes are cleared. When either of these checkboxes is selected, the Permanent location checkbox gets cleared and hidden.
Minimum balance	Y	The field becomes visible and mandatory when the Consignment checkbox is selected on the nomenclature form.
Create CI	N	Select the checkbox to have the system automatically create and register configuration items for the assets of this nomenclature. Selecting the checkbox makes the system create CIs only for assets related to the nomenclature later on. Selecting the checkbox does not create CIs for assets already related to the nomenclature. Clearing the checkbox does not affect already existing CIs, however, new CIs are no longer created.
Create CI relation	N	Select the checkbox to enable opportunity to create relation between the assets of the current nomenclature and corresponding CIs. By default, after the checkbox is selected, in the related asset forms, the Corresponding CI field appears. Depending on the itam.discover.asset.connect_asset_ci.enabled system property value, you can create the relations between the asset and CI either only manually or also automatically. If the system property is enabled, the relation between the asset and CI that have the same serial number can be created automatically, if the Model, Serial number, or Corresponding asset field values are changed in the CI record, or if a CI record that is not related to an asset is created in the system. If the checkbox is selected and the itam.discover.asset.connect_asset_ci.enabled system property is disabled, the asset-CI relation can only be created manually.
CI model	Y	Select the required CI model using the record picker. The field is visible and mandatory when the Create CIor Create CI relation checkbox is selected in the nomenclature form. The field is unavailable if the Spare parts kit or Consignment checkbox is selected.
Useful life in months	N	Specify the useful life of assets under this nomenclature.
Responsible	N	Select a user to hold responsibility for this nomenclature.

Related lists

Assets – a list of all assets registered in the system that refer to the nomenclature.

ITAM Demand Items – the list displays ITAM Demand Items that require assets related to this nomenclature.