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Version: 1.22.3

Announcements

Announcements are used to deliver news or notifications to the users of the service portal. They are displayed on the portal and/or sent via email.

When displayed on the portal, the announcement list is located in the Announcements area that is shown below:

Announcement types​

There are five announcement types in SimpleOne. They are used to categorize announcements based on the information they provide.

Announcement TypeDescription
RecoveryInforms that some service or CI recovery activities have been started.
Recovery completionInforms that some service or CI recovery activities are over.
MaintenanceInforms about updates, backups, or maintenance.
Urgent maintenanceInforms about an unexpected breakdown.
General informationShows notifications.
tip

You can customize the highlights of the announcement type and the view of the announcement widget on the service portal. You can also customize the announcement highlight in the agent interface. See the Style Rules article to learn more.

Create an announcement​

To create an announcement, complete the steps below:

  1. Navigate to Service Announcements → New Announcement.
  2. Fill in the fields.
  3. Click Save or Save and exit to apply the changes.

Announcement form fields

FieldMandatoryDescription
NumberYThe announcement number. This field is populated automatically and has the ANCMXXXXXXX format. It is always read-only.
StateYThe announcement state. Available options:
  • Draft – the announcement is just created.
  • Review – the announcement must be reviewed. After the state is changed to Review, the approval emails are sent to all emails specified in the Reviewer’s Email field.
  • Published – the announcement is displayed on the service portal and/or sent via email.
  • Inactive – the announcement is inactive.
Only active announcements {state IS Published via AND Portal IS Yes} are displayed to the portal users.
TypeYSelect the announcement type. Available choice options are:
  • Recovery
  • Recovery completion
  • Maintenance
  • Urgent maintenance
  • General information
ServiceYSpecify the related IT service.
Recipient emailsNSpecify the emails of the recipients of the announcement. You can enter multiple emails separated by commas.
Reviewer emailsNSpecify the emails of the reviewers of the announcement. You can enter multiple emails separated by commas.
SubjectYType the announcement subject.
ContentNType the announcement body in rich-text format. Design the announcement body using the built-in editor functionality, such as formatting, working with tables and media, lists, styles, and headings.
SignatureNAdd a signature to appear in the announcement caption. See the Announcement Signature section to learn more.
DescriptionNAdd a short announcement description. It is not shown to the users of the service portal.
via EmailNSelect this checkbox to send this announcement via email. It will be sent to all addresses specified in the Recipient Email field.
via PortalNSelect this checkbox to display this announcement on the Service Portal in the Portal Announcements area.

By default, announcements are not available for unauthorized users on the Self-Service Portal.

To make it possible to share an announcement link with your partners and clients who do not need to log into the system to read it, select the Public checkboxes in relevant records:

  • Announcement portal page record in the Page (page) table.
  • Announcement widget instance record in the Widget Instance (sys_widget_instance) table.
note

If a page contains several widgets, you should allow access to all of them. Otherwise, the system will display an empty page.

As a result:

  • Unauthorized users follow a link to a published announcement, they can read it without logging in.
  • Unauthorized users can open other records displayed in the Last Announcements widget.

Create an announcement signature​

The announcement signature is a customizable block containing text and/or media. In this block, you can place a signature of your announcement and bind it to a new announcement you created in the appropriate field.

To create an announcement signature, complete the steps below:

  1. Navigate to Service Announcements → Signatures.
  2. Click New and fill in the fields.
  3. Click Save or Save and exit to apply the changes.

Announcement signature form fields

FieldMandatoryDescription
NameNSpecify a name for the announcement signature.
BodyYType a signature message. Design the signature body using the built-in editor functionality, such as formatting, working with tables and media, lists, styles, and headings.

Below you can see an example of an announcement with a signature set on the Portal: