ITAM Application Deployment

tip

Role required: admin

To deploy the ITAM application, complete the following steps:

1. Install the ITAM application.
2. (optional) Deploy demo data.

To install the ITAM application for the first time, use the full version pack. To update the application from the previous versions, use the update packages.

Full version deployment

caution

Ensure you are going to install the ITAM application 1.8.0 on:

• the platform version 1.33.0 or later.
• the ESM Platform (Simple Application) 2.2.0 or later.

1. Install the [ITAM]_1_8_0_full.sop package.

2. In the Simple Application, add a new column Corresponding asset (corresponding_asset_id) to the Default form view of the Configuration Item (sys_cmdb_ci) table to ensure proper visualization of the relationship between the asset and the current configuration item.

3. (optional) If the ITSM application is installed on your instance and you require communication between these applications, install the [ITAM]_ITAM_1_3_1_ITSM_1_12_1_full.sop package and configure the ITAM-ITSM Connector. Once configured, you do not need to reconfigure it as it remains actual for further updates.

4. (optional) Upload the [ITAM]_1_8_0_master_data_EN_full.sop package that contains ITAM record labels from the Form Label (sys_color_table_label) table in English.

   caution

   After the package is installed, the record labels in Russian will be replaced with the English ones.

5. (optional) By default, asset and nomenclature names are created in Russian. In case you need them to be in English, when in the ITAM application, change the itam.cmdb.naming.language_code system property value to en.

Update installing

Install all versions and patches in their release order.

Example:

To update the application from version 1.1.1 to 1.8.0, sequentially install the update packages in the following order: 1.2.1, 1.2.2, 1.2.3, 1.2.4, 1.2.5, 1.3.0, 1.3.1, 1.3.2, 1.3.3, 1.4.0, 1.4.1, 1.4.2, 1.5.0, 1.6.0, 1.6.3, 1.7.0, and 1.8.0. Always follow the version deployment instructions.

1.8.0

Update version 1.7.0 to version 1.8.0

caution

Ensure you are going to install the ITAM application 1.8.0 on:

• the platform version 1.33.0 or later.
• the ESM Platform (Simple Application) 2.2.0 or later.

1. Install the [ITAM]_1_7_0.sop package.

2. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

3. (optional) Add record labels in English using one of the packages:

   • If ITAM Record Labels have already been installed to your instance with the previous version, upload the [ITAM]_1_8_0_master_data_EN.sop package that contains updated record labels.

   • To install record labels in English for the first time, use the [ITAM]_1_8_0_master_data_EN_full.sop package. It contains English record labels for ITAM tables in the Record Label (sys_color_table_label) table.

   caution

   After the package is installed, the record labels in Russian will be replaced with the English ones.

4. (optional) By default, asset and nomenclature names are created in Russian. In case you need them to be in English, when in the ITAM application, change the itam.cmdb.naming.language_code system property value to en.

Populating the Total costs and Default value fields with relevant values on the asset form

In this version, we added a mechanism that automatically calculates the total cost for each asset based on the sum of all related, non-cancelled actual cost items. When related cost items are added, the Default currency field on the asset form is now automatically set to the currency specified in the currency.default system property. Total costs are calculated in this currency.

note

Follow the instructions below only if records of actual cost items already exist on your instance when you upgrade the version.

To populate the Total cost and Default currency fields, run the [ITAM] Update assets - total cost and currency script as follows:

1. Ensure that the required default currency is selected in the currency.default system property.

2. Ensure that exchange rates are loaded in the Currency exchange rates (currency_exchange_rate) table on your instance, including the currency specified in the currency.default system property. For more information about loading exchange rates, see Currency.

3. Navigate to System Scheduler → Scheduled Scripts.

4. Open the [ITAM] Update assets - total cost and currency script record, also available at {instance URL}/record/sys_schedule_script/177565304110039092 address, and configure the fields as follows:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

As a result, the Total cost and Default currency fields on the asset form are populated with the relevant data.

1.7.0

Update version 1.6.3 to version 1.7.0

caution

Ensure you are going to install the ITAM application 1.7.0 on the platform version 1.28.0 or later.

1. Install the [ITAM]_1_7_0.sop package.

2. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

3. (optional) Add record labels in English using one of the packages:

   • If ITAM Record Labels have already been installed to your instance with the previous version, upload the [ITAM]_1_6_0_master_data_EN.sop package that contains current updated for the record labels.

   • To install record labels in English for the first time, use the [ITAM]_1_7_0_master_data_EN_full.sop package. It contains English record labels for ITAM tables in the Record Label (sys_color_table_label) table.

   caution

   After the package is installed, the record labels in Russian will be replaced with the English ones.

Populating the mandatory "Serial number required" field on the nomenclature form

A new field called Serial number mandatory with the Yes/No choice options has been added to the Nomenclature (itam_nomenclature) table. This allows the responsible employee to determine whether a serial number is required for assets of each nomenclature, primarily to streamline the asset registration process.

To ensure the application functions correctly after updating to version 1.7.0, run the Set Serial number mandatory to yes in nomenclature records scheduled script:

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the Set Serial number mandatory to yes in nomenclature records record, also available at the {your instance URL}/record/sys_schedule_script/176399192116840505 address, and complete the fields as follows:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

3. Click Save to apply the changes. The script will be executed at the specified time.

As a result, all nomenclature records will have the Serial number mandatory field set to Yes. You can then change this value as needed.

Read more in Nomenclature.

Populating the asset serial number

After running the Set Serial number mandatory to yes in nomenclature records script, perform the following steps:

1. In the nomenclature records where serial number tracking is not required during the asset registration, manually select No in the Serial number mandatory field.

2. Update the Serial number field value for assets where you set the Serial number mandatory field to No (Step 1). To do so, run the Update Serial number for assets that do not need Serial number scheduled script by navigating to System Scheduler → Scheduled Scripts.

3. Open the Update Serial number for assets that do not need Serial number scheduled script record, also available at {your instance_URL}/record/sys_schedule_script/176398359416583671, and fill in the fields as follows:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

4. Click Save to apply the changes. The script will be executed at the specified time.

As a result, for all assets where the nomenclature has the Serial number mandatory field set to No, the value from the Inventory number field will be copied to the Serial number field. The field will remain editable.

Read more in Asset.

Populating the mandatory Company field in purchase request records

In this version, a new mandatory Company field has been added to the Purchase Request (itam_purchase_request) table to specify the company associated with the purchase request. To populate this field in existing records with the value from the Company field of the purchase request's cost center, run the Set Company from Cost Center in Purchase Requests scheduled script:

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the Set Company from Cost Center in Purchase Requests record, also available at the {your instance URL}/record/sys_schedule_script/176233934812547977 address, and complete the fields as follows:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

3. Click Save to apply the changes. The script will be executed at the specified time.

As a result, the Company field in the purchase requests is populated with the corresponding values.

Parent asset field inheritance

This version introduces a mechanism for configuring field inheritance from parent assets. The list of fields whose values are passed to child assets is defined in the new itam.asset.hierarchy_field_inheritance system property.

To update the attributes of all assets in existing hierarchies according to this system property, run the Inherit values from parent asset scheduled script:

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the Inherit values from parent asset record, also available at the {your instance URL}/record/sys_schedule_script/176501819012368083 address, and complete the fields as follows:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

3. Click Save to apply the changes. The script will be executed at the specified time.

As a result, the values of the fields listed in the itam.asset.hierarchy_field_inheritance system property are synchronized in child assets with the values of their parent assets.

1.6.3

Update version 1.6.0 to version 1.6.3

1. Install the [ITAM]_1_6_3.sop package.

2. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

3. (optional) Upload the [ITAM]_1_6_0_master_data_EN_full.sop package that contains ITAM record labels (stored in the Record Label (sys_color_table_label) table) in English if this is the preferable language on the instance.

   caution

   After the package is installed, the record labels in Russian will be replaced with the English ones.

Update the Date format in asset contracts

The format of the date in the displayable name has been changed from YYYY-MM-DD to DD-MM-YYYY in records of the Asset Contract (itam_contract) table. To update the field values in the existing records, run the Change date format in asset contracts script. To do so, follow the steps below:

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the Change date format in asset contracts record, also available at the {your instance URL}/record/sys_schedule_script/175731290816920403 address, and complete the fields as follows:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

3. Click Save to apply the changes. The script will be executed at the specified time.

As a result, all displayable names of the asset contracts will be updated.

Update the Asset field in consignment consumptions

In this version, we added the Asset field to the consignment consumption form. This field specifies the asset for which the consignment consumption was reserved and allocated as part of maintenance and upgrading tasks. To populate the new field, run the Fill Asset in consumptions script. To do so, follow the steps below:

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the Fill Asset in consumptions record, also available at the {your instance URL}/record/sys_schedule_script/175671987210530720 address, and complete the fields as follows:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

3. Click Save to apply the changes. The script will be executed at the specified time.

As a result, the Asset field in the records will be filled in with the corresponding assets.

Synchronize the Manufacturer fields' values in the Nomenclature and CMDB Model tables

In this version, you can synchronize the Manufacturer fields' values in the Nomenclature (itam_nomenclature) and CMDB Models (cmdb_model) tables according to the CI model specified in the nomenclature record. To do so, run the Update manufacturer in nomenclatures script:

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the Update manufacturer in nomenclatures record, also available at the {your instance URL}/record/sys_schedule_script/175792508118406538 address, and complete the fields as follows:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

3. Click Save to apply the changes. The script will be executed at the specified time.

As a result, the Manufacturer field values will have the same value in nomenclatures and related CMDB model records.

Clearing the CI Model field value on Nomenclature forms with disabled auto-registration and CI creating

To clear the CI Model field value in the Nomenclature (itam_nomenclature) table records where the Create CI and Create CI relation checkboxes are cleared, run the Clear CI model in nomenclatures scheduled script. To do so, follow the steps below:

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the Clear CI model in nomenclatures record, also available at the {your instance URL}/record/sys_schedule_script/175819844516536653 address, and complete the fields as follows:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

3. Click Save to apply the changes.

As a result, the CI Model field is cleared in all records that have the mentioned above checkboxes cleared.

1.6.0

Update version 1.5.0 to version 1.6.0

caution

Ensure you are going to update ITAM to version 1.6.0 on the platform version 1.28.0 or later.

1. Install the [ITAM]_1_6_0.sop package.

2. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

3. (optional) Upload the [ITAM]_1_6_0_master_data_EN_full.sop package that contains ITAM record labels (stored in the Record Label (sys_color_table_label) table) in English if this is the preferable language on the instance.

   caution

   After the package is installed, the record labels in Russian will be replaced with the English ones.

Complete the Level field in the Assets records

In this version, we added a new field Level into the Asset (itam_asset) table. To populate the new field in the existing records, run the Set Level in assets scheduled script. To do so, follow the steps below:

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the Set Level in assets record, also available at the {Instance URL}/record/sys_schedule_script/175448013204999998 address, and complete the fields as follows:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

3. Click Save to apply the changes. The script will be executed at the specified time.

Once the script is executed, the Level fields will be populated on the asset forms with the value indicating the hierarchical level of the assets.

1.5.0

Update version 1.4.2 to version 1.5.0

caution

Ensure you are going to update ITAM to version 1.5.0 on the platform version 1.28.0 or later.

1. Install the [ITAM] 1.5.0.sop package.
2. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

Add Employee to Consignment Consumption

Run the [ITAM] Update employees in Consumptions (Allocation/Maintenance/Upgrading) scheduled script to populate the new Employee field in the existing Consignment Consumption records. The field references the record of the employee who received the consignment consumption upon completing an allocation task, or after their assets were updated or maintained using the consignment consumption.

1. Navigate to System Scheduler → Scheduled scripts.

2. Open the [ITAM] Update employees in Consumptions (Allocation/Maintenance/Upgrading) record, also available at {Instance URL}/record/sys_schedule_script/174835096015368807, and complete the fields as follows:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

3. Click Save to apply the changes.

Once the script is executed, the new Employee field will be populated with the asset user in the records of the Consignment Consumption (consignment_consumption) table that are in the Allocated state and belong to the following completed tasks:

• Allocation tasks in the Completed: allocated state.
• Maintenance tasks in the Completed: fixed state.
• Upgrading tasks in the Completed: upgraded state.

Asset hierarchy management

This version of the application implements accounting functionality for asset hierarchies. A new Inheritance chain field has been added to the Asset (itam_asset) table. To populate the new field, follow the steps below:

Step 1: Check and correct the asset hierarchy

1. Run the Test for loops in asset hierarchies script to find incorrect links, such as hierarchical loops.

   1. Navigate to System Scheduler → Scheduled scripts.

   2. Open the record Test for loops in asset hierarchies, also available at {Instance URL}/record/sys_schedule_script/174825019215463400, and complete the fields as follows:

      Field	Value
      Active	Yes
      Run frequency	Once
      Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

   3. Click Save to apply the changes.

2. Once the script is executed, open the Main Log (sys_log) table. If the script was executed correctly, you will see the following message: [Test for loops in asset hierarchies] FINISHED.

3. Review the log for any errors. If found, correct them by editing the Parent asset field in the relevant records to remove any circular references. You may need to run the script again to verify your fixes.

Step 2: Populate the Inheritance chain field

1. Run the Check and fix Assets Inheritance Chain script.

   1. Navigate to System Scheduler → Scheduled scripts.

   2. Open the Check and fix Assets Inheritance Chain record, also available at {Instance URL}/record/sys_schedule_script/174825008913112873, and complete the fields as follows:

      Field	Value
      Active	Yes
      Run frequency	Once
      Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

   3. Click Save to apply the changes.

2. Once the script is executed, open the Main Log (sys_log) table. If the script was executed correctly, you will see the following message: [Check and fix Assets Inheritance Chain] FINISHED. The Inheritance chain field will be filled in.

Update the Subject field in the Inventory tasks

This version changes the logic for populating the Subject field. To update this field in existing Inventory (itam_inventory) tasks, run the Fix subject for Inventory Tasks scheduled script:

1. Navigate to System Scheduler → Scheduled scripts.

2. Open the record Fix subject for Inventory Tasks, also available at {Instance URL}/record/sys_schedule_script/175006880911297405, and complete the fields as follows below:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

3. Click Save to apply the changes.

After the script runs, the Subject field of the Inventory task records will be updated.

Add colored labels to the list view of the ITAM Demand Item table

In the version 1.5.0, we added color coding to the Purchased field in the list view of the ITAM Demand Item (itam_demand_item) table. The label color indicates the fulfillment state: fully purchased, partially purchased, or not purchased. To enable this display, run the Set Purchase state in ITAM Demand Items scheduled script:

1. Navigate to System Scheduler → Scheduled scripts.

2. Open the record Set Purchase state in ITAM Demand Items, also available at {Instance URL}/record/sys_schedule_script/175196730913288792, and complete the fields as follows below:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

3. Click Save to apply the changes.

As a result, the Purchased field values displayed in the list view of the ITAM Demand Item (itam_demand_item) table will be highlighted in corresponding colors.

Update the Performed operation field

Since the purchasing functionality is implemented in version 1.5.0, populate the empty Performed operation fields in the existing records of the Asset - Demand Item (itam_m2m_asset_demand_item) table. To do so, follow the steps:

1. Navigate to System Scheduler → Scheduled scripts.

2. Open the record Set performed operation in Asset - Demand item, also available at {Instance URL}/record/sys_schedule_script/174853347015986213 and complete the fields as follows:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2025-09-01 01:01:00 The system will run the script according to the time, set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincided with the time on your device.

3. Click Save to apply the changes.

1.4.2

Update version 1.4.1 to version 1.4.2

caution

Ensure you are going to install the ITAM application 1.4.2 on the platform version 1.25.0 or later.

1. Install the [ITAM] 1.4.2.sop package.
2. In the Simple Application, add a new column Corresponding asset (corresponding_asset_id) to the form view of the Configuration Item (sys_cmdb_ci) table to ensure proper visualization of the relationship between the asset and the current configuration item.
3. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

Clear related asset lists in the canceled inventory tasks

In this release, we fixed an issue that caused assets added to an inventory task to remain related to it after the task was moved to the Canceled state if at least one Inventory report had been added to the task. Those assets were unavailable for adding to other ITAM tasks and Demands.

When upgrading to version 1.4.2, ensure that no assets in your instance are still related to inventory tasks that have already been canceled. To do so, do the following:

1. Open the list view of the Asset - Task (itam_m2m_task_asset) table with the /list/itam_m2m_task_asset?condition=(task_id.sys_db_table_id%3D168669266704175184%5Etask_id.state%3Dcompleted%5Etask_id.closure_code%3Dcanceled) filter.

   If the list is empty, no further actions are needed.

2. If the list contains records, execute the server script To remove assets from canceled inventory by the {Instance URL}/record/sys_script/174557113618984162 link. The script will remove the related asset records from the canceled Inventory Tasks, and they will become available for tasks and demands.

3. Reopen the list from step 1 after a short time (the exact time depends on the current system workload and the number of assets to be removed). The number of records in the Asset - Task (itam_m2m_task_asset) table with the filter from step 1 will gradually decrease until the list is empty. The assets removed from canceled inventory tasks will become available for demands and other ITAM tasks.

1.4.1

Update version 1.4.0 to version 1.4.1

1. Install the [ITAM] 1.4.1.sop package.
2. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

1.4.0

Update version 1.3.3 to version 1.4.0

1. Install the [ITAM] 1.4.0.sop package.
2. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

Company owner field in the asset form

A new mandatory field Owner company is added into the asset form in the ITAM version 1.4.0. Execute the Update assets - set owner company scheduled script to populate this field with the reference to the company owning the stock that the asset is related to.

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the record Update assets - set owner company ({Instance URL}/record/sys_schedule_script/173945677010361671) and complete the fields with the following values:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2024-11-28 01:02:00 The system will run the script according to the timezone set in the Preferences menu of the platform, not the timezone set on your device. edit the timezone in the Preferences so that it matches the timezone on your device. If they differ, for your convenience, edit the timezone in the Preferences so that it matches the timezone on your device.

When the script is executed, in the active records, the Owner company (company_id) field is completed with the Stock.Company owner (stock_id.consumer_id) field value.

Company owner field in the asset registration task

Besides, the mandatory Owner company field is added to the asset registration task form. Execute the Set registration tasks owner company scheduled script to complete the field of the tasks that are not in the Canceled state with the reference to the company owning the stock the asset is related to.

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the record Set registration tasks owner company ({Instance URL}/record/sys_schedule_script/173884402615726716) and complete the fields with the following values:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2024-11-28 01:02:00 The system will run the script according to the timezone set in the Preferences menu of the platform, not the timezone set on your device. edit the timezone in the Preferences so that it matches the timezone on your device. If they differ, for your convenience, edit the timezone in the Preferences so that it matches the timezone on your device.

When the script is executed, all registration tasks that are not in the Canceled state, the Owner company (owner_company_id) field is completed with the value of the Stock.Company owner (stock_id.consumer_id) field value.

1.3.3

Update version 1.3.2 to version 1.3.3

caution

Before installing ITAM 1.3.3, ensure you have installed platform 1.25.0 or a later version.

In this version of the application, the logic of the Documents and Asset Contracts fields has been updated. It is now also possible to create asset records from the configuration items according to specified conditions. To correctly upgrade ITAM to version 1.3.3, follow the instructions below:

1. If you applied the solution for restoring Asset Contract functionality on the platform version 1.25.0 when you first installed version 1.3.2, or when you upgraded ITAM to version 1.3.2, make a rollback of those changes.
2. Install the [ITAM] 1.3.3.sop package.
3. (optional) Install the ITAM-ITSM Connector and configure the forms if not done previously.

Update Asset Contracts records

In Asset Contracts, the Currency, Customer, and Consumer fields are now aligned with the same fields in platform version 1.25.0. To update the existing records on your instance, execute the Update itam contracts script:

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the record Update itam contracts ({Instance URL}/record/sys_schedule_script/173650151815017134) and complete the fields with the following values:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2024-11-28 01:02:00 The system will run the script according to the timezone set in the Preferences menu of the platform, not the timezone set on your device. If they differ, for your convenience, edit the timezone in the Preferences so that it matches the timezone on your device.

   After the Update itam contracts scheduled script is executed, the following changes will occur in the existing asset contracts: the Category field will be filled with the data migrated from the disabled Contract category field, the mandatory Currency field will be filled with the currency specified in the currency.default system property. Also, in active asset contract documents, the Subtype field will be filled with the value of the related Asset Contract category.

3. Click Save or Save and exit to apply the changes.

Update existing records in the Documents table

In the Documents form, the Subtype field has been updated to receive the value of the related Asset Contract category. To update the document record data on your instance, follow these steps:

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the record Set document subtype ({Instance URL}/record/sys_schedule_script/173712103517910376) and complete the fields with the following values:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight, but 1 hour later than the run time of the Update itam contracts scheduled script. Example: 2024-11-28 01:02:00 The system will run the script according to the timezone set in the Preferences menu of the platform, not the timezone set on your device. If they differ, for your convenience, edit the timezone in the Preferences so that it matches the timezone on your device.

3. Click Save or Save and exit to apply the changes.

After the Set document subtype scheduled script is executed, in the forms of the inactive documents of type Contract, the field Subtype is filled with the value of the corresponding contract category.

Create asset records from configuration items

In this version, if necessary, you can activate asset record creation together with creating configuration items and asset records creation from the configuration items that already exist in the system. Read more about activating and configuring this functionality in the Asset Registration with CI article.

Add serial numbers to the CIs from the corresponding asset records

If required, you can fill the Serial number fields of the configuration items with the value of the Serial number field of their corresponding assets. To do so, execute the scheduled script Set CI serial number from Asset. This script will add the serial numbers of the corresponding assets to the records of the configuration items.

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the record Set CI serial number from Asset ({Instance URL}/record/sys_schedule_script/173451471416090603) and complete the fields with the following values:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2024-11-28 01:02:00 The system will run the script according to the timezone set in the Preferences menu of the platform, not the timezone set on your device. If they differ, for your convenience, edit the timezone in the Preferences so that it matches the timezone on your device.

3. Click Save or Save and exit to apply the changes.

1.3.2

Update version 1.3.1 to version 1.3.2

caution

Before installing ITAM 1.3.2, ensure you have installed platform 1.23.3 or a later version.

If you have the ITAM application 1.3.2 or lower versions installed and you update the platform to version 1.25.0, the asset contract functionality will be limited.

Restore the functionality of the Asset Contracts for ITAM 1.3.2

1. In the agent interface, go to Preferences → Admin Preferences.
2. In the Application field, select Simple.
3. Select or create a new local pack and set it current.
4. Open the Contract category (contract_category) column record of the Contract (contract) table.
5. Select the Active checkbox.
6. Click Save or Save and exit to apply the changes.
7. Open the Currency (currency_id) column record of the Contract (contract) table.
8. In the Column override related list, click New.
9. In the form that opens, specify the Asset Contract (itam_contract) in the Table field for the Currency field.
10. Select the Mandatory Override checkbox.
11. Ensure the Mandatory checkbox is cleared.
12. Click Save or Save and exit to apply the changes.
13. (optional) Complete the new local pack. To do so:
    1. Navigate to Configuration → Local Packs and open the local pack record you created earlier.
    2. Specify Completed in the State field.
    3. Click Save or Save and exit to apply the changes.

1. Install the [ITAM] 1.3.2.sop package.
2. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

1.3.1

Update version 1.3.0 to version 1.3.1

1. Install the [ITAM] 1.3.1.sop package.
2. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

1.3.0

Update version 1.2.5 to version 1.3.0

caution

Before installing ITAM 1.3.0, ensure you have installed platform 1.23.3 or a later version.

1. Install the [ITAM] 1.3.0.sop package.
2. (optional) Install the ITAM-ITSM Connector and configure forms if not done earlier.

Update asset names

ITAM version 1.3.0 introduces a more concise asset naming format.

Previous format	Format introduced with ITAM 1.3.0
A00008531 Server equipment Application server DELL PowerEdge T40	A00008531 Application server DELL PowerEdge T40

To update the names of the assets created in the previous ITAM versions, run the scheduled script [ITAM] Change name assets. To do so, follow the instructions below:

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the record [ITAM] Change name assets ({Instance URL}/record/sys_schedule_script/172787324211246773) and complete the fields with the following values:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2024-11-28 01:01:00 The system will run the script according to the time, set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincided with the time on your device.

3. Click Save or Save and exit to apply the changes.

Add closure codes to the completed registration tasks

In ITAM 1.3.0 we added closure codes to the registration tasks.

To add the closure codes to the registration tasks that were completed before installing ITAM 1.3.0, run the scheduled script [ITAM] Add closure code to already completed assets registration tasks. To do so, complete the following instructions:

1. Navigate to System Scheduler → Scheduled Scripts.

2. Open the record [ITAM] Add closure code to already completed assets registration tasks ({Instance URL}/record/sys_schedule_script/172985946514168137) and complete the fields with the following values:

   Field	Value
   Active	Yes
   Run frequency	Once
   Run date and time	Specify the time when the system load is minimal, for example, after midnight. Example: 2024-11-28 01:02:00 The system will run the script according to the time, set in the Preferences menu of the platform, not the time set on your device. If they differ, for your convenience, edit the time zone in the Preferences so that it coincides with the time on your device.

3. Click Save or Save and exit to apply the changes.

1.2.5

Update version 1.2.4 to version 1.2.5

1. Install the [ITAM] 1.2.5.sop package.
2. Update the ITAM-ITSM connector with the [ITAM]_ITAM.1.2.5_ITSM.1.12.1.sop package, if the ITSM application and this connector have already been installed on your instance.
3. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

Add full text search for assets on the portal

This version has a full text search for assets in the asset list on the portal. For this functionality to work, from this version all assets get a search index.

To add indices to the existing assets, run the [ITAM] Reindex Assets table server script. To do so, complete the following steps:

1. Navigate to System Settings → Server Scripts.
2. Open the record [ITAM] Reindex Assets table ({Instance URL}/record/sys_script/172010221518000015)
3. Click Run.

1.2.4

Update version 1.2.3 to version 1.2.4

1. Install the [ITAM] 1.2.4.sop package.
2. (optional) Install the ITAM-ITSM Connector and configure forms if not done earlier.

This patch introduces two updates: a status model for nomenclatures that prevents asset registrations for outdated nomenclatures, and an updated parent-child asset relationship logic.

If nomenclature and asset records already exist on your instance, you must run the appropriate scripts to update this data after installing the update package.

Add nomenclature state

note

Follow the instruction below if the Nomenclature (itam_nomenclature) table contains records.

Run the scheduled script Set nomenclature state to set Active state for existing nomenclature records. To do so, follow the instructions below:

1. Navigate to System Scheduler → Scheduled scripts and open the record Set nomenclature state ({Instance URL}/record/sys_schedule_script/171698291418285351).
2. Select On Demand in the Run frequency field.
3. Click Run.

Create one level "parent asset – child asset" relationship

note

Follow the instruction below if the Assets (itam_asset) table contains records.

When updating your application, you can run the script that cuts multi-level child-parent relationships and leaves only the child-parent pairs on the first level. Child assets will repeat the stage and state of their parent asset. Child assets of other levels will remain related to the parent assets, but they will not repeat their stage and state.

According to the logic of ITAM version 1.2.4 and higher, parent assets can only have child assets on the first level. The child asset cannot be a parent for another asset. Setting multi-level parent asset – child asset relationships will be unavailable.

To set a one level relationship between the assets, run the Set relation between Parent and Child assets scheduled script.

If there are no asset records that are related as a parent and child, you do not need to run the script as the new algorithm creating one level asset relations will be applied automatically.

1.2.3

Update version 1.2.2 to version 1.2.3

1. Install the [ITAM] 1.2.3.sop package.
2. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

With this release, a problem has been resolved that resulted in the script not being able to set REM attribute values for configuration units. To update the REM attribute values of existing configuration units related to assets, run the scheduled script Set re model in CI as described below. If there are no asset records yet, you do not need to run the script.

caution

Follow the instruction below only if the Assets (itam_asset) table contains records.

1. Open the scheduled script record Set re model in CI ({Instance URL}/record/sys_schedule_script/171560985413106860).
2. Select Once in the Run frequency field.
3. Select the Active checkbox and specify the Run date and time as an integer of minutes in the future.
4. Click Save.
5. To monitor the script execution, follow the records in the Main Logs (sys_log) table.

As a result, the configuration items of the REM attributes related to existing assets will be updated.

1.2.2

Update version 1.2.1 to version 1.2.2

1. Install the [ITAM] 1.2.2.sop package.
2. (optional) Install the ITAM-ITSM Connector and configure the forms if not done earlier.

In this version, a new field Active appeared in the Asset (itam_asset) table. Run the scheduled script Set Active in existing Assets to set its value for all asset records that already exist on your instance.

caution

Follow the instruction below if the Assets (itam_asset) table contains records.

1. Open the scheduled script record Set Active in existing Assets ({Instance URL}/record/sys_schedule_script/170965537611177121).
2. Select Once in the Run frequency field.
3. Select the Active checkbox and specify the Run date and time as an integer of minutes in the future.
4. Click Save.
5. To monitor the script execution, follow the records in the Main Logs (sys_log) table.

When the script is executed, the Active field on the asset record forms is filled in with the values Yes or No depending on whether the asset is in the final state and stage.

1.2.1

Update version 1.1.1 to version 1.2.1

1. Install the [ITAM] 1.2.1.sop package.
2. (optional) Install the ITAM-ITSM Connector and configure forms if not done earlier.